Switching from QuickBooks to Microsoft Business Central

CIO Advise helps corporations and businesses across the country make the switch from QuickBooks to Microsoft Business Central.
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Switching From QuickBooks to Microsoft Business Central – 2021/2022 Guide

Now is a great time to consider switching from QuickBooks to Microsoft Business Central. You will quickly realize that there are a lot more features and benefits to Business Central. QuickBooks at one time was a great tool, but it has since become antiquated and there are better options available. While either software solution will work, if you are looking for more than just basic accounting, you will probably want Microsoft’s product and not QuickBooks.

QuickBooks Basics

In one form or another, QuickBooks has been around since 1983. While it once was the leader in this type of accounting software, in recent years other products have surpassed it in efficiency and effectivity. You also have to pay as you go. The basic program only covers the most basic accounting services. You need to pay for upgrades to have access to things like advanced reporting, payroll, and inventory tools.

One of its strengths is its payroll processing, but you will pay a pretty penny to get access to this feature, making many wonder if it’s worth it. The best aspect of QuickBooks is it’s basic accounting capabilities. Yes, you can use it to keep track of your expenses. Beyond that, QuickBooks has not adapted well to changing technology and business needs.

Small Businesses And QuickBooks

Depending on the size of your business or your needs, you might be able to get away with QuickBooks. While it might not have the full range of options that larger companies need, if you are using it for basic accounting needs, you might be OK.

That said, if you want anything like stronger security options or help to prepare for audits, QuickBooks probably isn’t going to cut it. There are limited reporting options with this software, meaning that you might struggle if you are looking to pull a lot of data in response to an audit.

For large companies with thousands of employees and purchase orders to process, QuickBooks just doesn’t have the technology to keep up with those demands. Consider your company’s size and what you intend to use this software for before you settle on which product to use.

The Benefits Of Microsoft Business Central

Think of Business Central as a tool that looked at the 30+ year old QuickBooks and improved upon it. While QuickBooks cannot expand and grow as your business does, Business Central can.

You get the most bang for your buck with this product. They proclaim that they have as many as 800 different features than QuickBooks. Will you use all 800? Probably not. Will at least a couple of them be valuable to you? Probably.

With a web reporting portal, you will easily be able to run reports and answer to audits. If this is something you ever do in your industry, you will quickly realize that this feature is a must have. With QuickBooks, you could spend weeks manually running the same reports that Business Central can do in minutes.

With the accounts payable tool, you’ll easily be able to see open Purchase Orders. If you need a tool that you can use for purchases and procurement, there is none better on the market.

Integration With Microsoft Office

One of the best aspects of Business Central is that it pairs so easily with Microsoft Office. Chances are, you are already relying on Outlook, Excel, Word, and other Microsoft products. With QuickBooks, it might be quite a challenge to get your budget and accounting info transferred over just to send an email or create an Excel file. When you keep all your products in the Micosoft family, they are designed to easily and fluidly work together.

If you frequently give presentations or use Excel files, you are going to want a tool that does not give you a headache trying to manipulate and present the data. It is a no-brainer to use Business Central over QuickBooks in this case.

For executives that do a lot of PowerPoint presentations, the ability to easily input data from Business Central can be the difference between a good presentation and a poor one. Does your business have a lot of this type of work going on? If so, you’ll want to steer away from QuickBooks and towards the product that integrates well with the rest of the Microsoft Office suite of products.

One Downside To Business Central

Perhaps the only downside to going with Microsoft Business Central is that it will take a little time to get set up properly, but it is absolutely worth investing in that time to do it right. Since Business Central is generally a bigger and better product than QuickBooks, it’s a little complicated to initiate. You’ll need some experts to assist with data mining, training your team to use it, and implementing it as a solution. Fortunately, the right IT services team can help you with all of that.

In reality, wouldn’t you rather have the right product that you can use for years to come, even if it takes some extra effort to get it off the ground? Accounting, payroll, and audits are not an area in which you can afford to skimp on record keeping. The right choice is to use Microsoft Business Central and to hire an expert who can help you get started. This ensures you will be using the right products and have no issues getting your staff acclimated to using it.

For More Information

Our team can help you understand more of the differences between QuickBooks and Microsoft Business Central. We have helped a lot of people, and a lot of companies, gain an understanding as to which product would meet their needs the best. Reach out and contact us today and we can help answer all of your questions! We have a lot of experience with both products, and no question is too big or too small for our team. This is an important decision that you should not make lightly as it can affect your accounting records for years to come.


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